Privacy Policy

This Privacy Policy informs you of how Norsk-Svensk Handelskammer i Oslo, Norsk-Svenska Handelskammaren i Stockholm and Norsk-Svenska Handelskammaren i Göteborg (“NSHK”)
process the personal data which is submitted to us or collected by us. The policy is available at
www.nshk.se.

As of May 25, 2018, the new legislation in the EU on the processing of personal data is in force; the
General Data Protection Regulation (“GDPR”). NSHK will at all times comply with applicable privacy
laws and will not disclose any personal data to third parties without prior consent, unless specifically
stated herein.

When NSHK and its member companies or individual members enters into an agreement regarding
membership, certain information is collected of individuals representing such member company or
the individual member. The following personal information is collected and/or processed by us:

• Name
• Address
• Title
• Employer including company registration number
• E-mail address
• Telephone number (mobile and/or land line)

If you contact NSHK by telephone, letter or email, we may also store correspondence, which may
contain personal information, that may be used to fulfil an agreement with you and/or the
organisation or corporate body that you represent, or for information and marketing purposes.

Purpose and legal basis for processing

NSHK may collect and process personal information in order to fulfil an agreement entered into
between you and NSHK, or for the purpose of entering into such contract (GDPR, Article 6.1 b).

NSHK will further collect and process personal data in order to fulfil the agreement entered into
between NSHK and the organisation or corporate body that you represent, or to take action at the
future member prior to entering into such a contract.

To enter into an agreement with NSHK, it is a prerequisite that certain information is provided
regarding the member companies’ authorised representatives. NSHK cannot enter into a
membership agreement without such information.

NSHK also has a legitimate interest in processing your personal data in order to provide information
or marketing regarding NSHK and the activities carried out by NSHK. You are always entitled to
unsubscribe from our promotions by contacting us as stated below, or by using the “un-subscribe
button” provided in newsletters and other marketing occasions.

If you submit information to NSHK for any other reason than the above, such as application for
scholarships, other funds or any other requests, NSHK will process such data as is necessary to
comply with the reason for your submission.

The processing described above is necessary for the purpose of the legitimate interests pursued by
NSHK, and those interest are not overridden by your interests in the capacity of representative of a
membership company (GDPR, Article 6.1 f).

NSHK will also process your personal data to the extent that NSHK is obliged to do so by law or in
accordance with decisions made by public authorities (GDPR, Article 6.1c).

Recipients of personal data

NSHK allows data processors to process all personal data by storing certain data, and by operating
the computer systems. The data processor may also read, structure and distribute personal data as
instructed by NSHK.

The data processor will only store your personal data on servers that are within the EU/EEA border.

Storage and processing

NSHK will process your personal data until NSHK is made aware that you no longer represent the
membership company, and for a period thereafter if necessary to fulfil all obligations under the
agreement between you and NSHK, or the member company and NSHK.
NSHK will also store data if required by law to do so, during the time stipulated by law, such as the
Book-keeping Act.

NSHK will store contact information for information- and marketing purposes for a period of 2 years
after the last contact, unless you inform you NSHK that you no longer want to receive such
information or marketing, whereby NSHK will immediately delete the personal data processed for
this purpose.

Your rights

You have the right to request information on whether NSHK processes your personal data, as well as
access to the personal data as laid out in the GDPR.
You also have the right to request rectification of your personal data, as well as the deletion of
personal data or the limitation of processing (to the extent stipulated in the GDPR). Further, you have
a right to receive the personal data that you have provided in a structured, widely used and machinereadable
format (portability).

You also have the right to lodge complaints regarding our processing of your personal data to the
supervisory authority, www.datainspektionen.se.
Please note that we will carry out an identity check upon request as above to ensure that any
requested measures are correct and in accordance with law.

Security

NSHK processes your personal data in a way that complies with the principles set out in the GDPR
(Article 5). NSHK processes your personal information in such a way as to ensure that appropriate
technical and organizational measures are taken to protect your personal data from unauthorized
access or unauthorized processing and against loss, destruction or accidental damage.

NSHK limits access to personal data within the organization. Authorization to access personal data is
only given to individuals within the organization, as well as to the data processors and any
subcontractors, for the sole purpose of carrying out their duties.

NSHK, or, if relevant, the data processor, will only transfer personal data to third countries if the
recipient of the personal data has signed the EU Commission’s standard contractual clauses, or other
appropriate safeguards in accordance with applicable law are ensured.

Changes to this Privacy Policy

NSHK reserves the right to amend this privacy policy as necessary, for example to comply with
changes in laws and regulations. Information regarding any such change will be published on
www.nshkgoteborg.se.

Contact information

Norsk-Svenska Handelskammaren i Stockholm
Box 3120
103 62 Stockholm
E-mail: info@nshk.se
Pål Jebsen, VD